Getting Started with Spanning for Google Workspace

NOTE  If you are a Google Super Administrator and have received a link to authorize getting started with Spanning, all the setup steps have already been completed.
You can skip to entering your credentials.

NOTE  If you use Spanning as a stand-alone product, read the steps to install Spanning for Google Workspace, then skip to entering your credentials.

Spanning for Google Workspace administrators can use these steps to start protecting Google Workspace data with Spanning:

To administer Spanning Backup for Google Workspace, the following are required:

  • A Google Workspace subscription
  • A Google Workspace Super Admin account
  • A Spanning Backup for Google Workspace subscription
  • A supported TOTP authenticator application

NOTE  UniView Portal requires two-factor authentication (2FA) using a supported TOTP authenticator application. If you are not already using a supported authenticator application, you will need to download and install one to your iOS or Android device before you can log in to the UniView Portal. For details, see Which authentication applications are supported by KaseyaOne?

After purchasing Spanning , you will receive a Welcome to UniView email.
The email will arrive 48 hours before your subscription starts.
Use the information in that email to log in to UniView.

If you don't have a link, you can start from https://login.backup.net/.
Read more about logging in to UniView.

If you are new to Spanning, the system automatically enables Login with KaseyaOne.
To confirm that this feature has been enabled, click and select the Integrations tab.
View the setting in the KaseyaOne integration as shown here:
Screenshot of how to access settings

screenshot of how to expand the configurations menu

Screenshot of how to enable K1 login.

If the feature is disabled, click the Enable Log In with KaseyaOne feature toggle to enable it.

If KaseyaOne is not integrated with UniView, you will see an Integrate button in the KaseyaOne tile on the Integrations tab.
To add the integration, read Integrating KaseyaOne.

This procedure requires:

  • A UniView account with superuser or administrator privileges
  • A Google Workspace account with Google Super Administrator privileges

NOTE  If you do not have Google Super Administrator privileges, use this procedure to start the integration.
Then, use the Copy Invite Link option to send the Google Super Administrator a link they can use to complete the integration.

To add a customer

  1. Log in to UniView with a superuser or administrator account.
  2. In the left navigation menu, click Spanning, then Google Workspace.
  3. Click Add Customer.
  4. On the Add Customer screen:
    Legacy license types include the archive option:
    Screenshot of the Add Customer screen for Google Workspace

NOTE  New license types do not include the archive option.

    1. Select an Organization from the list.
    2. Select the Google Workspace platform.
    3. Choose a Subscription Type and Production or Trial.
    4. Allocate the number of available Standard and Archived licenses to the domain.
    5. Click Add.
  1. Do one of the following:
  • If you have Google Super Administrator credentials, click Add and continue with Step 10.
  • If you do not have Google Super Administrator credentials, click Copy Invite Link.
    Then, email the link to a Google Super Administrator so they can complete the integration.
  1. Enter your Google Super Administrator credentials.
  2. Click Accept to authorize access to your Google data.
  3. Do one of the following:
  • If you are an existing Spanning customer, skip to Step 15.
  • If you are a new Spanning customer, proceed to Step 13.
  1. Choose your Data Center location.
    Click Next.
    Screenshot of the datacenter location choices
  2. Choose whether to manage your own encryption key or to use Spanning's encryption key management by selecting one of the following options:

IMPORTANT  The encryption key management setting you choose here is permanent.
You cannot change the encryption key management setting later.

  • Spanning-Managed Encryption Keys: select the option, then click Continue to Spanning.
    Screenshot of the encryption key management options
  • Self-Managed Encryption Keys: select the option, generate your master key and enter it in the Customer Master Key ARN field.
    Read the Customer Managed Encryption Key Guide for more help.
    Then click Continue to Spanning.
    Screenshot of the encryption key management options
  1. The customer is added.
    To confirm, navigate to Spanning > Google Workspace.

To connect to Spanning:

  1. In UniView, navigate to Spanning > Google Workspace.
  2. Click the icon next to your Google Workspace tenant:
  3. You are logged in to Spanning.

To complete Spanning setup, follow the steps in To assign licenses via the interface.

Once you assign licenses, Spanning automatically begins protecting your data within 24 hours.
For immediate protection, you can optionally start an on-demand backup.