Getting Started with Spanning for Microsoft 365

NOTE  If you are a Global Administrator and have received a link to authorize getting started with Spanning, all the setup steps have already been completed.
You can skip to entering your credentials.

NOTE  If you use Spanning as a stand-alone product, click here to install Spanning, then skip to entering your credentials.

Spanning for Microsoft 365 administrators can use these steps to start protecting Microsoft 365 data with Spanning:

To administer Spanning for Microsoft 365, you need:

  • A Microsoft 365 for Business or Microsoft 365 Enterprise Tenant
  • A Microsoft 365 Global Administrator account
  • A Spanning for Microsoft 365 subscription
  • A supported authenticator

NOTE  UniView requires two-factor authentication using a supported Time-Based One-Time Password authenticator.
If you are not already using a supported authenticator, you need to install one on your iOS or Android device.
For details, see Which authentication applications are supported by KaseyaOne?

After purchasing Spanning , you will receive a Welcome to UniView email.
The email will arrive 48 hours before your subscription starts.
Use the information in that email to log in to UniView.

If you don't have a link, you can start from https://login.backup.net/.
Read more about logging in to UniView.

If you are new to Spanning, the system automatically enables Login with KaseyaOne.
To confirm that this feature has been enabled, click and select the Integrations tab.
View the setting in the KaseyaOne integration as shown here:
Screenshot of how to access settings

screenshot of how to expand the configurations menu

Screenshot of how to enable K1 login.

If the feature is disabled, click the Enable Log In with KaseyaOne feature toggle to enable it.

If KaseyaOne is not integrated with UniView, you will see an Integrate button in the KaseyaOne tile on the Integrations tab.
To add the integration, read Integrating KaseyaOne.

This procedure requires:

  • A UniView account with superuser or administrator privileges
  • A Microsoft 365 account with Global Administrator privileges

NOTE  If you do not have Global Administrator privileges, use this procedure to start the integration.
Then, use the Copy Invite Link option to send the Global Administrator a link they can use to complete the integration.

To add a customer

  1. Log in to UniView with a superuser or administrator account.
  2. In the left navigation menu, click Spanning, then Microsoft 365.
  3. Click Add Customer.
    Screenshot of the steps to add a customer
  4. On the Add Customer screen:
    Legacy license types include the archive option:
    Screenshot of the steps to set customer organization, subscription type, and licensing
    New license types do not include the archive option:

    1. Select an Organization from the list.
    2. Select the Microsoft 365 platform.
    3. Choose a Subscription Type and Production or Trial.
    4. Allocate the number of available Standard and Archived licenses to the domain.
    5. Click Add.
  1. Do one of the following:
  • If you have Global Administrator credentials, click Add and continue with Step 10.
  • If you do not have Global Administrator credentials, click Copy Invite Link.
    Then, email the link to a Global Administrator so they can complete the integration.
  1. Enter your Microsoft 365 Global Administrator credentials.
    Screenshot of the first step of entering credentials
    Screenshot of entering your password
  2. Click Accept to authorize access to your Microsoft 365 tenant.
    Screenshot of the permissions required to enable Spanning
  3. Do one of the following:
  • If you are an existing Spanning customer, skip to Step 15.
  • If you are a new Spanning customer, proceed to Step 13.
  1. Choose your Data Center location.
    Click Next.
    Screenshot of the datacenter location choices
  2. Choose whether to manage your own encryption key or to use Spanning's encryption key management by selecting one of the following options:

IMPORTANT  The encryption key management setting you choose here is permanent.
You cannot change the encryption key management setting later.

  • Spanning-Managed Encryption Keys: select the option, then click Continue to Spanning.
    Screenshot of the encryption key management options
  • Self-Managed Encryption Keys: select the option, generate your master key and enter it in the Customer Master Key ARN field.
    Read the Customer Managed Encryption Key Guide for more help.
    Then click Continue to Spanning.
    Screenshot of the encryption key management options
  1. The customer is added.
    To confirm, navigate to Spanning > Microsoft 365.

To connect to Spanning:

  1. In UniView, navigate to Spanning > Microsoft 365.
  2. Click the icon next to your Microsoft 365 tenant:
    Screenshot of the link to Spanning from UniView
  3. You are logged in to Spanning.

To complete Spanning setup, follow the steps in Assigning standard licenses to user accounts.

Once you assign licenses, Spanning automatically begins protecting your data within 24 hours.
For immediate protection, you can optionally start an on-demand backup.